Venue Finding

How does it work?

I find you the ideal venue, within budget working to a deadline together for your corporate event

Enquiry Process

Zoom call

Zoom call to discuss ‘how it works’ and brainstorm your first venue find with timelines and terms and conditions discussed

Send me your brief

Send me your brief for your event including:

Budget
Style of Venue
Approx Numbers
Layout
Anywhere you may have held the event before or where you have started brainstorming internally

Click here to submit your brief online.

I reach out to the venues with your brief

Full brief is sent to my contacts for suitable venues requesting quote and availability

I collate the venue responses

I collate all quotes putting together a Park Lane Events so you have one easy to read document for you to compare ‘like for like’

Shortlisting venues

You start shortlisting the venues from the proposal

I arrange site visits for your shortlist

Site visits are arranged for you to see the venue, this can be in person or virtual subject to your timelines and location

I feedback to the venues & negotiate

I feedback to the venues including any amendments and negotiations required

I finalise which venue would be suitable for you

Working together, we finalise which venue would be suitable for you event to go to contract

I start the process of contracting the venue

I request a contract from the venue for you to check, sign and return

I introduce you to the contact at the venue

I introduce you to your contact at the chosen venue for you to have direct contact to finalise the details of your event.

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Post Event

Invoice and feedback for the venue

I request the invoice from the venue to process my commission and discuss feedback of the event with both yourself and the venue.

I seek commission from the venue

Standard industry commission is between 8-10% net of VAT on room hire and food & beverage. This is how I get paid to give you (the client) a free service. This can sometimes be called a ‘finders fee’.

Note: Should the event not go ahead, an admin charge is then put in place to cover the costs of the above. This is discussed and agreed upon in the initial zoom call.

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Testimonials

What People Are Staying About Park Lane Events

I’ve worked with Lyndsey at Park Lane Events several times over the years. She has excellent venue and event management expertise so is my first call when I have an event and I need an agency I can trust to become part of the team. Working in Covid adds to the challenges of any event and this year she supported me on a particular brand launch where I had very specific requests for our client. She took the brief and delivered exactly what we needed working within the timescale I required negotiating with her extensive venue network to ensure we had the best venue possible within budget that delivered the wow factor we required. Lyndsey monitored the event build-up and was there every step of the way delivering professional event management support throughout and a seamless unique event to a very happy client. I’ve worked in publishing for 30 years now and I’ve not come across a better event management professional so totally recommend.

Kirsty HicksPublisher & Commercial Head, BMI Publishing

Lyndsey is a total pro and is the go to person for venue finding in London particularly for five star properties. Not only is she proactive, efficient and detail oriented she also provides bespoke and tailored options based on you requirements and gets under the skin of what you are trying to achieve from the event to ensure the venue contributes to the objectives of the event. Lyndsey’s knowledge of the industry and contacts at venues is invaluable, her hard work saves me so much time enabling me to focus on the wider elements of the event. Lyndsey is a pleasure to work with, I highly recommend working with Park Lane Events.

London Events Manager Legal Sector

I have been consistently tasked with organising offsite meetings and corporate/social events for various companies, and while I find immense satisfaction in planning and executing successful events, I also recognise the value of collaborating with an event professional from the outset. Finding the perfect venue can be extremely time-consuming and requires expertise and industry contacts, especially in the post-pandemic climate we currently face. Luckily, I have the privilege of working with Lyndsey Taylor from Park Lane Events Ltd, an experienced and independent venue finder with over 25 years of expertise. Working with Lyndsey is an absolute joy. Recently, I had to arrange a two-day offsite in London for my team at Netmore UK with just a week’s notice. Lyndsey rose to the challenge and exceeded all expectations, securing the delightful Bedford Hotel in Bloomsbury. The meeting space provided was spacious, filled with natural light, and offered a serene view of a secluded garden. The location was perfect, and the hotel’s relaxed atmosphere and attentive service significantly contributed to our team’s success over the two days. Working with Lyndsey has been a game-changer for our events, and I highly recommend their services to anyone in need of a top-notch event planner.

London Events Planner – Communications Sector

Working with Lyndsey is amazing, she not only has a fantastic knowledge of venues but more importantly she understands what businesses are looking for and factors this into her recommendations. We highly recommend Lyndsey and Park Lane Events.

Michelle Rees and Kate BullardFounders of EventProfsLive Networking Group

Lyndsey was fantastic to work with – a very upbeat personality and real team player. Aside from this Lyndsey was, and still is, very highly recognised in the industry and has a tremendous, enviable client base which is testament to her loyalty and absolute integrity.

William RowntreeSales Director at Grosvenor House

Lyndsey is a committed and highly effective sales professional who knows the luxury hotel market extremely well. She has that hugely valuable combination of professionalism & industry knowledge and builds client relationships quickly and effectively. Her sense of humour and ability to relate to clients at all levels really makes her stand out.

Simon WillisDirector of Operations at Elite Hotels

On behalf of all the members that attended the Unique Venues of London meeting yesterday at the Houses of Parliament, thank you so much for being part of our event agency panel. It was so insightful and interesting to hear from a different perspective and the members enjoyed it immensely.

Lisa HatswellUnique Venues of London

HOW IT WORKSEnsuring your time is used efficiently.

With many types of tools to facilitate venue finding, it can be time-consuming finding the right solution for your event, so I’ve outlined how I save you time and money

Saving event buyers hours of time to source a venue from my extensive network.

Collaborating proposals to meet a specific brief and budget.

I organise site visits, and attend where possible

I negotiate venue contracts

I have become a 'go to' person in the London network in a post covid events world

The relationships I have with hotels and venues are second to none and often commented on, making me a ‘go to person’ in the industry

As an independent venue finder, I research, negotiate and contract venues for conferences, meetings, incentives or events taking place in luxury venues in London & surrounding areas

Using my 25+ years of London event experience I have numerous recommendations due to the high level of service and attention to detail I love to provide

How Much Is It? This service is free to the client for all events that are contracted and go ahead

Book A Call

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